Balance of State Continuum of Care


		2006 Archive \| 2007 Archive \| 2008 Archive March 2006 Balance of State March 2006 Minutes Teleconference Call March 13, 2006 1:00 pm Attendees: Sharon Downing, Chair, Catholic Community Services Ken Adamson, Family Connection Center Tara Montgomery, Family Connection Center Eileen Dwyer, Program Coordinator/Recorder Myra Dutton, Chair, Mountainlands COC, Community Action Services Jill Anderson, Citizens against Physical Mike Baker, Health Access Team Carol Bolsover, Iron County Care and Share Stacie Harris, YCC Reggie Burnaugh, Homeless Veterans Fellowship Debbie Hatt, Southeastern Utah AOG Gloria Kariya, United Way, Northern Utah Sharon Relph, Four Corners Behavioral Health Marlyn Vogrinec, Southeastern Utah AOG Mindy Winegar, Six County AOG Wayne Crabb, Executive Director of Northeastern Services 1. HUD Continuum of Care Debriefing: Ken Adamson reviewed the debriefing on last year's Continuum of Care grant. The Continuum received 83 ¼ points out of 100 on Exhibit 1. The cutoff for funding was 82 points, average of 85 points. Exhibit 1 is the summary of the Balance of State's year around process for the Continuum. The Continuum did well in most areas. Process: Received 4 ½ points out of 5. Balance of State needs move homeless or formerly homeless individuals involved in the process. Need referrals from agencies for individuals who can help in this area. Strategy: Received 10 points out of 12. Lost two points for the Regulatory Barriers form on how local agencies work to remove barriers to housing. This form must be completed on the local level and submitted to the Continuum of Care grant writer. Gaps: Received 4 ¼ points out of 5. Error on chart; numbers were not added right. HMIS: Received 3 ¾ points out of 5. Based on target date 2004. Project Priorities: Received 4 ½ point out of 5; lost ½ point for selection method; site visits to projects; individual scoring methods and state audits. Supplemental Resources: Received 6 ½ points out of 8; Documentation for mainstream resources statewide and local community involvement throughout the state. Received 3 points out of 3 for leveraging. Performance Measurements: Received 4 ¾ points out of 8; this section is based on Annual Progress Reports from the Community; the Continuum doesn't have any control over the numbers on the reports. This section also reviews housing dollars vs. supportive services dollars. Continuum receives more points for housing dollars. Those agencies that use Continuum of Care dollars for supportive services should investigate options for funding from different sources and try to leave housing dollars under HUD monies 2. New Projects and renewals: Eileen Dwyer requested all agencies who are considering new projects to let Ken or her know for planning purposes. Also, all agencies renewing this year need to email or fax, Eileen their latest copy of the Annual Progress Report (APR) by March 20th of the project they are renewing. (Note: This is not necessary to send in the APRs at this time. The information required is part of the Exhibit 2 application). If any agency is interested in looking at previous successful grants, please contact Eileen or Ken for copies. 3. HMIS: Sharon Downing discussed with the group, the spreadsheet distributed at the HMIS Steering Committee meeting. This spreadsheet shows how many agencies are participating and the level of participation. Agencies receiving State dollars are required to participate in HMIS and must obtain a UHMIS Compliance Certification for grants. UHMIS is also available for technical support. 4. Prioritization Committee: The committee would like to ask those individuals who were on last year's prioritization committee to agree to be part of the process this year. The time commitment would be review the Balance of State's applications and score appropriately. This process could be done at home or the office in a teleconference call. Applications could be emailed or faxed to the committee members. Individuals from last year are: Gloria Kariya, Robert Snarr, Lloyd Pendleton (Jon Hardy, non voting), and Barbara Johnson. Those interested in participating this year are: Debbie Hatt, Mike Baker, and Carol Bolsover. 5. Other Business: Myra Dutton discussed with the group the certified case manager training in the Head Start Program. There are 12 or 13 certified trainers in the State of Utah. Myra is working with the State of Utah for funding to provide training (cost of manuals and meals) throughout the state for front line case managers who homeless service providers. This training is for two days, break and then another two days. Curriculum was sent out to the Balance of State group for review. If you are interested in participating in this training, please email Myra at mdutton@unitedwayuc.org by April 7th so she will be able to get an idea of how many agencies are interested. There isn't an out-of-pocket cost to the agencies, only the staff time away from work. This curriculum works well with the self sufficiency matrix. The next meeting will be held on April 10th at 12:00 noon. Information on the conference call will be distributed. There was no other business, so the meeting was adjourned at 2:00 pm. April 2006 Balance of State Homeless Coordinating Council April 10, 2006 Minutes Attendees: Sharon Downing, Chair, Catholic Community Services Ken Adamson, Family Connection Center Tara Montgomery, Family Connection Center Eileen Dwyer, Program Coordinator/Recorder Jared Carter, Erin Kimball Memorial Foundation Carol Bolsover, Iron County Care and Share Stacie Harris, YCC Bill Graham, YCC Reggie Burnaugh, Homeless Veterans Fellowship Troy Vanderhule, St. Anne's Center Mindy Winegar, Six County AOG Jon Hardy, DCSO Sharon Downing welcomed the council and introductions were made. Motion to approve minutes as written was made by Carol Bolsover and Bill Graham second. Minutes were approved by the committee Sharon Downing requested from the group, a volunteer to co-chair the council. Those interested should contact either Sharon or Eileen by July 2006. Co-chair will take the responsibility of chair after Sharon's term and will be chair for two years. Ken Adamson reported to the council the grant is coming together. We are on target with the application process. The goal is to have the grant mailed to HUD by May 18th, one week before deadline. Point-in-Time Homeless Count is in draft form. Final copy should be completed soon. It has been suggested to Lloyd Pendleton to hold a training session before or during the Homeless Summit on October 3rd to help agencies fill out the survey and to address any questions or concerns they have. Jon Hardy addressed the council on the self-sufficiency matrix within HMIS. Training has been taking place throughout the state to train case managers on the use of the matrix within HMIS. All agencies who receive State dollars will be required to use the matrix for assessment purposes. Request was made to the agencies to encourage a client or former client to participate in the council. Carol Bolsover and Reggie Burnaugh both agreed to have someone present on the next call. There was no further business so the meeting was adjourned at 12:50 pm Next Meeting June 12, 2006 at 12:00 noon. Call in number 1-866-258-0959; meeting code 1942510 May 2006 Link to PDF June 2006 Balance of State Continuum of Care Steering Committee June 12, 2006 Minutes Attending in Person Sharon Downing, Chair Eileen Dwyer, Program Coordinator Jonathan Hardy, Utah State Division of Community and Culture Lloyd Pendleton, Utah State Division of Community and Culture Ken Adamson, Family Connections Center Tara Montgomery, Family Connections Center On Conference Call: Sharon Harris, Your Community Connection Debbie Stark, Your Community Connection Bill Graham, Your Community Connection Gloria Kariya, United Way, Northern Utah Lin Fulcher, Ogden City Housing Authority Carol Bolsover, Iron County Care and Share Carrie Stickler, Volunteer, Iron County Care and Share Sharon Downing welcomed the members and Introductions were made. A motion was made to accept the minutes as corrected by Jonathan Hardy, Tara Montgomery seconded the motion and the members approved the minutes. The meeting for July is cancelled. Our next meeting will be held on August 14, 2006 at 12:00 noon. Area Updates a. Bear River AOG - no one was available for an update. b. Uintah AOG - no one was available for an update. c. Southeastern AOG -Debbie Hatt and Marilyn Vogrinec were asked to be excused from the meeting because of other commitments. d. Six County AOG - Mindy Winger was asked to be excused from the meeting because of other commitments. e. Davis County - Ken Adamson reported Mr. Alan Hansen, Chair cancelled the meeting last month and there hasn't been a meeting in three months. f. Five County AOG - Carol Bolsover reported the May 17th Meeting officially accepted the Continuum of Care and the Homeless Committee's "Housing First Pilot Project". Cedar City Housing Authority or St. George's Housing Authority will be involved in this project. g. Weber County - Gloria Kariya reported the SSI/SSDI training will take place on June 15th and 16th. The "Housing First Chronic Homeless Project" for Weber County is continuing to be developed through the Ogden City Housing Authority. Organization: Sharon Downing requested from the members more involvement in the grant writing process of the Continuum of Care. During the next couple of weeks, Sharon and Eileen will be calling members to request their support and participation in one of the following committees: a. Executive Committee/Continuum of Care Grant Committee - This group will identify gaps and capacity in the housing inventory and unsheltered count, review renewal projects, discuss new projects, attends HUD web casts, helps with the planning and implementing the Point-in-Time street count, and assist the grant writer in obtaining needed information in order to complete the grant. Any one who has received funding from the McKinney-Vento funds must have a representative on this committee. b. Prioritization - This group will review all project summaries and goals of each project. Based on needs, gaps and funding, the group will rank new and renewals projects accordingly. Members of this committee will come from various organizations and agencies involved in the Continuum of Care process. Goals - This group will review, monitor and set goals in coordination with the State's 10 Year goals, local AOGs and local Continuum of Care goals. c. Policies and Procedures - This group will help finalize the Operational Protocols and Procedures for the Balance of State. d. New flow charts will be developed once the committees are in place. f. One recommendation was made to have a point system on Continuum of Care renewals for the Prioritization Committee, with points for agencies who actively participate on committees within the Continuum. Eileen Dwyer requested the committee review the Steering Committee list that was sent out with the meeting notice. She requested any additions or corrections be emailed back to her. The group agreed to hold the Strategic Planning Meeting on September 11th in Provo. The meeting will be from 10:00 am to 4:30 pm. Details will be sent out to the committee. The members were asked if there were any questions regarding the Prioritization List and Funding Amount. Eileen Dwyer reported in the column of Annual Amounts, the total were incorrect. A corrected list will be sent out to the members. Open Discussion: Carol Bolsover requested information regarding Shelter Plus Care Vouchers and how to apply. Eileen Dwyer will talk with Pauline Zvonkovic from HUD to see if Pauline will incorporate the information into her grant writing training. Pauline has scheduled a training in Moab, September 14th and 15th. Adjournment: Ken Adamson made the motion to adjourn and Jonathan seconded the motion. Members approved. Next Meeting August 14, 2006 at 12:00 noon August 2006 Link to PDF December 2006 Link to PDF top